School fee collection and dues, without the spreadsheet

Most fee problems are not about collecting money — they are about knowing exactly who paid what, for which month, and what is still due.

Define the fee heads once

List every fee the institute charges — tuition, admission, session, exams, transport — and which classes each applies to. Every receipt and report is built from that list.

Record part payments properly

Many families pay in instalments. Give each payment its own receipt number, so the balance is visible to the office and the parent alike.

Reconcile every day

• The day's total cash and digital collection
• Receipts issued, and any cancelled
• Any difference, with a note of why